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⚠ This page contains instructions on writing a privacy policy. You may use it as a draft or add your own. Please make sure that all necessary information is provided and the page is set to public access. Delete this content gadget before publishing your privacy policy. You may wish to consult a lawyer or privacy specialist.
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Sample Privacy Policy

Last updated: May 25, 2018


Write an introduction about your organization and your Privacy Policy. Show your awareness of keeping personal data private. Describe the goal and the meaning of this document for your members.

Collection, use and disclosure of personal information

Add the description of what information are you going to collect? Why do you need it? Describe how are you going to use it, are you going to share personal information with others and and under what circumstances would you be willing to disclose personal information. Try to use simple and plain language. Special attention should be given to safeguarding the privacy of children especially if you work with them directly.

From GDPR law: “Given that children merit specific protection, any information and communication, where processing is addressed to a child, should be in such a clear and plain language that the child can easily understand.”

Giving consent for others

You should include information about how are you going to manage consent if members can provide personal data about others, for example while registering guests or adding bundle members.

Third-parties applications

You should inform your members if you share any personal data with third-party applications, and confirm with any third parties that they are prepared to respond to data requests from your members.

Contact us

This is a very important section for your organization. Add your contact information (address, email, phone, fax, etc.) so that your users can contact with you with requests for personal information, or to change or delete their information.

Current Policy Below 

Privacy Policy

This policy explains when and why ASDAL collects personal information about you, how we use it, the conditions under which we may disclose it to others, how we keep it safe and secure, and your rights and choices in relation to your information.

Any questions regarding this policy and our privacy practices should be sent by email to

Who are we?

We are the Association of Seventh-day Adventist Librarians, an organization for individuals interested in Seventh-day Adventist librarianship.  The association consists of paid members who annually vote into leadership an executive committee that runs the organization.  In this policy ‘ASDAL’, ‘we’, ‘us’ or ‘our’ means the Association of Seventh-day Adventist Librarians.

How do we collect information from you?

We obtain information about you in the following ways:

The information you give us directly

For example, we may obtain information about you when you complete the enrollment form becoming a member of ASDAL, take part in one of our events or conferences, purchase membership or conference tickets online, or when you register for our listserv (separate website).

When you visit this website

We, like many organizations, automatically collect the following information:

  • Technical information, including the type of device you are using, the IP address, browser and operating system being used to connect your device to the Internet. This information may be used to improve the services we offer.
  • Information about your visit to this website, for example, we collect information about pages you visit and how you navigate the website, i.e. length of visits to certain pages, products and services you viewed and searched for, referral sources (e.g. how you arrived at our website).

What type of information is collected from you?

The personal information we collect, store, and use might include:

  • your name and contact details (including postal address, email address and telephone number);
  • your institutional / employment information (including your title, postal address, email address and telephone number);
  • information about your activities on our website and about the device used to access it, for instance, your IP address and geographical location;
  • your bank or credit card details. If you purchase membership or conference tickets online, your card information is not held by us, it is collected by our third-party payment processors, who specialize in the secure online capture and processing of credit/debit card transactions; and
  • any other personal information shared with us.

Data protection laws recognize certain categories of personal information as sensitive and therefore require greater protection, for example, information about your health, ethnicity, and religion. We do not usually collect sensitive data about you.

Where appropriate, we will make why we are collecting this type of information and what it will be used for understood.

How and why is your information used?

We may use your information for a number of different purposes, which may include:

  • providing you with the benefits of membership in the association such as election notifications for association officers;
  • providing you with other members’ information and your information to other members to foster communication, participation, and partnerships;
  • processing orders that you have submitted;
  • keeping a record of your relationship with us; and
  • sending you communications which you have requested and that may be of interest to you such as the ASDAL listserv.

How long is your information kept for?

We keep your information for no longer than is necessary for the purposes it was collected. The length of time we retain your personal information is determined by operational and legal considerations.

We review our retention periods on a regular basis.

Who has access to your information?

We do not sell, rent, or share your information with third parties.

ASDAL members have access to the Membership Directory that is compiled from the information you submitted on the membership form. Information shared in the Membership Directory includes:

  • your name and title;
  • employing institution and its postal address;
  • employment phone number, fax number, and email address

Your choices

You have a choice about whether or not you wish to receive information from us such as the ASDAL listserv. If you do not want your email address made available to the SDA mailing lists, then you can indicate your choice by selecting the relevant boxes situated on the membership form.  You are free to change your preference anytime by contacting either the Treasurer,, or the Membership Coordinator,

We will not use your personal information if you have indicated that you do not wish to be contacted and will retain your details on a suppression list to help ensure that we do not continue to contact you. However, we may still need to contact you for administrative purposes such as when annual membership fees are due.

Building Profiles

This website uses profiles to store your membership information.  Only you and the website administrator can view and/or edit this information.  After logging into this website, you gain access to your profile information using the profile link.  Any changes that you make on the website might not be relayed to the ASDAL Treasurer immediately.  You can contact the Treasurer directly,, or the website administrator,  It is your responsibility to ensure you have the legal right to use any images posted as your profile picture.

Your Rights

If you are a European Union citizen or resident, you have certain rights under the European Union’s General Data Protection Regulation (GDPR) over the personal information that we hold about you. Here is a summary of the rights that we think apply:

Right of access

You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply.

If you want to access your information, please send a description of the information you want to see and proof of your identity by post to the address provided below.

Right to have your inaccurate personal information corrected

You have the right to have inaccurate or incomplete information we hold about you corrected. The accuracy of your information is important to us. You have access to your profile information which can be used to correct inaccuracies.

Right to restrict the use

You have a right to ask us to restrict the processing of some or all of your personal information if there is a disagreement about its accuracy or we are not lawfully allowed to use it.

Right of erasure

You may ask us to delete some or all of your personal information and in certain cases, and subject to certain exceptions; we will do so as far as we are required to. In many cases, we will anonymize that information, rather than delete it.

Right for your personal information to be portable

If we are processing your personal information (1) based on your consent, or in order to enter into or carry out a contract with you, and (2) the processing is being done by automated means, you may ask us to provide it to you or another service provider in a machine-readable format.

Right to object

You have the right to object to processing where we use your personal information (1) based on legitimate interests, (2) for direct marketing, or (3) for statistical/research purposes.

If you want to exercise any of the above rights, please email the website administrator at  We may be required to ask for further information and/or evidence of identity. We will endeavor to respond fully to all requests within one month of receipt of your request, however, if we are unable to do so we will contact you with reasons for the delay.

Please note that exceptions apply to a number of these rights, and not all rights will be applicable in all circumstances.

Keeping your information safe

When you give us personal information, we take steps to ensure that appropriate technical and organizational controls are in place to protect it.

All information, including sensitive information (such as credit or debit card details), transmitted to and from this website is encrypted and protected with 256 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the web browsers such as Microsoft Internet Explorer.  Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password that enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Use of ‘cookies’

Like many other websites, this website uses cookies. ‘Cookies’ are small pieces of information sent by an organization to your computer and stored on your hard drive to allow that website to recognize you when you visit. For example, we may use a cookie to store your country’s preferences. This helps us to deliver a better more personalized service when you browse our website and improve our services.

It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organizations. This policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the privacy policy of that third-party site.

Changes to this policy

Any changes we may make to this policy in the future will be posted on this website so please check this page occasionally to ensure that you are happy with any changes. If we make any significant changes we will make this clear on this website.

Review of this Policy

We keep this policy under regular review. This policy was last updated on December 07, 2021.

Association of Seventh-day Adventist Librarians ©2024

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