Last updated: May 25, 2018
Add the description of what information are you going to collect? Why do you need it? Describe how are you going to use it, are you going to share personal information with others and and under what circumstances would you be willing to disclose personal information. Try to use simple and plain language. Special attention should be given to safeguarding the privacy of children especially if you work with them directly.
From GDPR law: “Given that children merit specific protection, any information and communication, where processing is addressed to a child, should be in such a clear and plain language that the child can easily understand.”
You should include information about how are you going to manage consent if members can provide personal data about others, for example while registering guests or adding bundle members.
You should inform your members if you share any personal data with third-party applications, and confirm with any third parties that they are prepared to respond to data requests from your members.
This is a very important section for your organization. Add your contact information (address, email, phone, fax, etc.) so that your users can contact with you with requests for personal information, or to change or delete their information.
This policy explains when and why ASDAL collects personal information about you, how we use it, the conditions under which we may disclose it to others, how we keep it safe and secure, and your rights and choices in relation to your information.
Any questions regarding this policy and our privacy practices should be sent by email to firstname.lastname@example.org.
We are the Association of Seventh-day Adventist Librarians, an organization for individuals interested in Seventh-day Adventist librarianship. The association consists of paid members who annually vote into leadership an executive committee that runs the organization. In this policy ‘ASDAL’, ‘we’, ‘us’ or ‘our’ means the Association of Seventh-day Adventist Librarians.
We obtain information about you in the following ways:
For example, we may obtain information about you when you complete the enrollment form becoming a member of ASDAL, take part in one of our events or conferences, purchase membership or conference tickets online, or when you register for our listserv (separate website).
We, like many organizations, automatically collect the following information:
The personal information we collect, store, and use might include:
Data protection laws recognize certain categories of personal information as sensitive and therefore require greater protection, for example, information about your health, ethnicity, and religion. We do not usually collect sensitive data about you.
Where appropriate, we will make why we are collecting this type of information and what it will be used for understood.
We may use your information for a number of different purposes, which may include:
We keep your information for no longer than is necessary for the purposes it was collected. The length of time we retain your personal information is determined by operational and legal considerations.
We review our retention periods on a regular basis.
We do not sell, rent, or share your information with third parties.
ASDAL members have access to the Membership Directory that is compiled from the information you submitted on the membership form. Information shared in the Membership Directory includes:
You have a choice about whether or not you wish to receive information from us such as the ASDAL listserv. If you do not want your email address made available to the SDA mailing lists, then you can indicate your choice by selecting the relevant boxes situated on the membership form. You are free to change your preference anytime by contacting either the Treasurer, email@example.com, or the Membership Coordinator, firstname.lastname@example.org.
We will not use your personal information if you have indicated that you do not wish to be contacted and will retain your details on a suppression list to help ensure that we do not continue to contact you. However, we may still need to contact you for administrative purposes such as when annual membership fees are due.
This website uses profiles to store your membership information. Only you and the website administrator can view and/or edit this information. After logging into this website, you gain access to your profile information using the profile link. Any changes that you make on the website might not be relayed to the ASDAL Treasurer immediately. You can contact the Treasurer directly, email@example.com, or the website administrator, firstname.lastname@example.org. It is your responsibility to ensure you have the legal right to use any images posted as your profile picture.
If you are a European Union citizen or resident, you have certain rights under the European Union’s General Data Protection Regulation (GDPR) over the personal information that we hold about you. Here is a summary of the rights that we think apply:
You have a right to request access to the personal data that we hold about you. You also have the right to request a copy of the information we hold about you, and we will provide you with this unless legal exceptions apply.
If you want to access your information, please send a description of the information you want to see and proof of your identity by post to the address provided below.
You have the right to have inaccurate or incomplete information we hold about you corrected. The accuracy of your information is important to us. You have access to your profile information which can be used to correct inaccuracies.
You have a right to ask us to restrict the processing of some or all of your personal information if there is a disagreement about its accuracy or we are not lawfully allowed to use it.
You may ask us to delete some or all of your personal information and in certain cases, and subject to certain exceptions; we will do so as far as we are required to. In many cases, we will anonymize that information, rather than delete it.
If we are processing your personal information (1) based on your consent, or in order to enter into or carry out a contract with you, and (2) the processing is being done by automated means, you may ask us to provide it to you or another service provider in a machine-readable format.
You have the right to object to processing where we use your personal information (1) based on legitimate interests, (2) for direct marketing, or (3) for statistical/research purposes.
If you want to exercise any of the above rights, please email the website administrator at email@example.com. We may be required to ask for further information and/or evidence of identity. We will endeavor to respond fully to all requests within one month of receipt of your request, however, if we are unable to do so we will contact you with reasons for the delay.
Please note that exceptions apply to a number of these rights, and not all rights will be applicable in all circumstances.
When you give us personal information, we take steps to ensure that appropriate technical and organizational controls are in place to protect it.
All information, including sensitive information (such as credit or debit card details), transmitted to and from this website is encrypted and protected with 256 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the web browsers such as Microsoft Internet Explorer. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password that enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
It is possible to switch off cookies by setting your browser preferences. Turning cookies off may result in a loss of functionality when using our website.
Our website may contain links to other websites run by other organizations. This policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other websites even if you access them using links from our website.
Any changes we may make to this policy in the future will be posted on this website so please check this page occasionally to ensure that you are happy with any changes. If we make any significant changes we will make this clear on this website.
We keep this policy under regular review. This policy was last updated on December 07, 2021.