ASDAL 2001, Pacific Union College Slide 1
Periodicals In a Sea of Change, Do You Sink or Swim?
Marilyn Gane
Head, Periodicals Department
James White Library
Andrews University
ASDAL 2001, Pacific Union College
ASDAL 2001, Pacific Union College Slide 2
Serials Crisis
- Inflation in subscription costs
- Explosive growth in scholarly publishing
- Increase in electronic titles
- Static or reduced budgets
- In addition, at JWL:
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- Shortage of space
- Demands of off-campus students
ASDAL 2001, Pacific Union College Slide 3
Bailing ...
- Subscriptions to full-text databases
- Subscriptions to e-journals and JSTOR
- Integrated list of all JWL periodicals – print and electronic – on library website
- Cancellations
- Weeding projects
ASDAL 2001, Pacific Union College Slide 4
Results?
- Still sinking
- Problems still there
- Faculty distrust
- Short term solutions to long term problems
- STRATEGY
ASDAL 2001, Pacific Union College Slide 5
Periodicals Strategy Team
- September 1999
- 12 member team
- Terms of reference
- Regular meetings
- "Homework"
- Lunch!
- Prepare a plan with recommendations and steps for implementation
ASDAL 2001, Pacific Union College Slide 6
Our Progress
- Review the literature
- Comparison of print and electronic periodicals
- Comparison of JWL with peer institutions in Michigan
- Learn about electronic periodical resources
ASDAL 2001, Pacific Union College Slide 7
Our Findings
- Pricing and budgets
- Dependence on periodical resources varies
- Wide range of access options available
- Archiving responsibility of JWL
- Need for adequate technological infrastructure
- Need for training
ASDAL 2001, Pacific Union College Slide 8
Possible Strategies...
- Re-allocate the library resources budget
- Collaborate
- Review usage statistics
- Initiate paradigm shift
- Profile each academic department
- Determine whether ownership or access is most appropriate
ASDAL 2001, Pacific Union College Slide 9
- Determine most appropriate format
- Provide adequate technological infrastructure
- Involve Library Liaisons in departmental profiling
- Provide adequate training
- Determine criteria for future weeding projects
- Explore document delivery options
- Market!
ASDAL 2001, Pacific Union College Slide 10
Our Plan - Periodicals 2000
- Purpose: To provide access to a broad and expanding range of periodical resources at Andrews University to that information is available whenever and wherever it is needed
ASDAL 2001, Pacific Union College Slide 11
Periodicals 2000
- Fiscal Objective: To reduce the total increase in annual subscription and access costs to not more than 50% of the average annual serials price (approx 5%). This rate will be known as the Periodical Cost Benchmark (PCB)
ASDAL 2001, Pacific Union College Slide 12
12 Point Plan...
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Administration and faculty recognize that there is a crisis in periodicals funding.
- Administration and faculty recognize that electronic technologies provide new and innovative ways to access periodical resources.
ASDAL 2001, Pacific Union College Slide 13
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The JWL Periodicals budget is redefined to encompass electronic full-text and document delivery as well as traditional print subscriptions.
- Funds and shifted from the Library's Book Budget to the Periodicals Budget.
ASDAL 2001, Pacific Union College Slide 14
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Recognize that JWL has archival responsibility in some subject areas while "access" to periodical literature is acceptable in other subject areas.
- Develop a profile for each academic department in respect to its use and dependence on periodical resources.
ASDAL 2001, Pacific Union College Slide 15
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Target journals which show consistent price increase above the PCB rate for evaluation by librarians and department faculty
- Implement a Current Awareness Service and rapid Document Delivery as a subscription alternative to high cost/low use journals.
ASDAL 2001, Pacific Union College Slide 16
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Reorganize existing interlibrary loan procedures to provide rapid fulfillment of journal article requests.
- Collaborate with other academic libraries, via consortial agreements, for cooperation in collection development, database access and preservation.
ASDAL 2001, Pacific Union College Slide 17
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Administration encourages faculty to have computers and printers which are adequate for accessing and using the library's electronic resources, and the Library provides training in the use of those resources.
- Have department faculty representation on the JWL Resources Development Committee.
ASDAL 2001, Pacific Union College Slide 18
Implementation...
- Timeline - February - June 2000
- Presentations to Administration, Faculty
- Redefinition and reallocation of budgets
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- print periodicals, e-journals, full-text databases, document delivery
- shift from books to periodicals
- commitment to ongoing funding for periodical resources
ASDAL 2001, Pacific Union College Slide 19
- Departmental profiling
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- preparation of handouts, survey
- Library Liaison workshop
- pilot
- archival responsibilities
- target high cost journals
- document delivery options
ASDAL 2001, Pacific Union College Slide 20
- Current awareness, document delivery and interlibrary loan (ongoing)
- Collaboration (ongoing)
- Faculty representation on JWL Resources Development Committee
ASDAL 2001, Pacific Union College Slide 21
As a Result
- Financial commitment
- Flexibility in periodicals budget
- Better understanding of departmental needs and uses of periodical resources
- Improved relationships
- Tailored resource packages - more valuable/useable collection
- Training opportunities
ASDAL 2001, Pacific Union College Slide 23
In Hindsight
- Very ambitious project
- Very time consuming project
- Ongoing - we're not done yet!
- Well worth the effort
ASDAL 2001, Pacific Union College Slide 23
Are We Swimming?
ASDAL 2001, Pacific Union College Slide 24
In Appreciation
- Keith Clouten, Library Director, JWL
- Periodicals 2000 Strategy Team
- JWL Library Liaison Network
- AU Faculty
- JWL Periodicals Department staff